Why writing a to-do list is now the outdated method for meeting your critical deadlines.
MAKE A PLAN
And no… we don’t mean a list as long as your arm of all the things you need to do and remember for the day.
Be specific, map out the top five things you want to achieve and then break those down into the steps you need to be able to get there. Once you are focused on these, ensure all of the tasks you have for the day are supporting the higher goals and set a measurable deadline against them.
There is no point allocating time or blocking out portions of your diary if you aren’t being realistic about how long you will need to do the work. Allocating more time than you think you will need is always a good idea. If you have time left over at the end of it, it is always better than being overwhelmed, running late or pushing deadlines.
The average Australian checks their phone more than 157 times per day… even if they have not heard a notification. Once distracted, it can take around 15 minutes to refocus on the task you were doing beforehand.
Blocking out time to complete specific tasks without distractions is critical if you want to reach your daily goals. Clear your work space, let the people around you know that you’ll be busy for the next hour and turn off your phone.
If you aren’t able to have your phone off, try installing an App like Off time or Cold Turkey which blocks Facebook, Instagram and Snapchat for an allotted period of time.
Make a list of the standard tasks that happen in your day and see if any of those can be made quicker or easier. For example, if you respond to email enquiries – are there some template responses you can draft to save time when replying?
Is there a system you can put in place, an automatic notification you can use or a person who may be able to complete a particular task in a shorter amount of time than yourself?